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Less Reactive, More Proactive Facility Maintenance

Why facility maintenance software is crucial for your business

Employee working from home

Organizations concentrate on creating a solid platform for long-term success in the increasingly complicated workplace of today. It involves both the supporting infrastructure for the processes and systems that control it as well as the physical infrastructure. Whether you run a corporate office, a building site, or a school, you'll probably run into a lot of issues because it's hard to follow the rules for upkeep and order.

I’m working as an Operations Coordinator at a manufacturing company. To be honest I was not as tech-savvy when I joined as I am now and didn’t have many ideas about the software they use. Because I used to work manually in my last job. Tedious spreadsheets, stacked paper works, and these clunky, slow methods are no longer used in the industry. Now, you can only optimize how you take care of your premises and those that use them with the appropriate facilities maintenance software. I wondered how much time I’ve wasted on recurring work. I wish I knew about it before and could be more productive.

The organization's backbone is a facility maintenance system, which centralizes operations to channel maximum infrastructure use and efficiency. Facility managers must be aware of the many platforms and combine them into a continuous, well-organized solution. Facilities can be managed in a variety of ways, including well-oiled machinery, whack-a-mole housekeeping, and everything in between. It can be very intimidating to be forced into "fixing" a facility maintenance program that isn't exactly on point. There may be a ton of backlogged work orders, confusion, total unpredictability, unmanageable budgets, and staff who are on the edge of quitting because they feel hopelessly overworked.

Your facilities and equipment must be maintained precisely and efficiently, regardless of your sector or line of work. Because bad maintenance and unscheduled repairs can seriously hurt the financial line for both smaller businesses and larger corporations. Facilities managers, according to specialists in the field, spend between 30-33% of their maintenance budget on issues like these. So, so it's simple to understand how this could provide a departmental difficulty while also significantly taxing the entire company. In the end, we know that a facility manager should make sure that machinery, structures, and other assets are maintained effectively to keep operations running smoothly.

A reactive strategy fixes things as they break. This method requires when a system or piece of equipment fails. When this occurs, the necessary maintenance or repairs are made. An approach to proactive maintenance tries to prevent the underlying causes of equipment failure. Proactive maintenance management, in contrast to other approaches, focuses on extending the lifespan of a facility's equipment rather than on fixing it. However, facilities managers are typically more reactive than proactive. There are so many things to take care of that it is sometimes impossible to keep track of everything. The unfortunate fact is that reactive maintenance can be nearly four times more expensive than proactive maintenance.

If you already have a lot on your plate, accurately evaluating the dependability and condition of assets, buildings, and equipment may seem like a chore. However, facilities management could benefit financially in the short and long term if it refocuses its efforts to completely eliminate any chance of facility failure or downtime through tracking and reporting.

Software like Custella includes real-time evidence collection, maintenance task monitoring, and reporting which is beneficial to the entire process. Features such as task tracking, integration, and inventory management are must-haves for any facility management software. The ability to combine your facilities management process with other applications or platforms can be a great productivity booster in today's interconnected world. Connecting to several business areas significantly streamlines operations. Custella has all the features in their system which can be a great option for managers as well as employees to use.

Facilities management software, when used properly, may resolve a number of issues and empower professionals to manage their organizations with greater proactivity, efficiency, and knowledge. Facility managers may bring significant value to any organization by making that area of the firm a profit center and integrating it with the overall business objective.

Still have more questions? Check out more FAQs on our website here. You can also get in touch with us below from the link below; we are always happy to get back to you with any queries regarding your business.


Need a field service management application like Custella? If you’re in the ASEAN region (Malaysia, Indonesia, Singapore, Brunei, etc. ) or Australia/Oceania, drop us an email to schedule your demo:

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